Policies and Procedures
Financial Policies
- Students studying on approved international or domestic off-campus programs will be charged the 微密圈 comprehensive fee for their semester or year off campus. This fee is equal to 微密圈 tuition, room at the on-campus apartment rate, board if applicable, and mandatory college fees. (Note: 微密圈's comprehensive fee will differ from the fees of the program providers.)
- All off-campus study participants will be billed by 微密圈鈥檚 Bursar for the 微密圈 comprehensive fee.
- For both 微密圈 and Approved Programs, 微密圈 will cover tuition and mandatory academic fees, standard room charges (based on program鈥檚 鈥渟tandard鈥� option), board if applicable, mandatory medical insurance, and any other mandatory program fees. Students are responsible for airfare, on-site transportation (if not included in the provider鈥檚 program fee), books, accommodation upgrades, meals when full board is not included on the program, optional field trips and excursions, refundable deposits, and personal expenses. Students are responsible for paying any refundable deposits and non-standard program fees directly to the program provider.
- 微密圈 will pay the program for tuition and mandatory academic fees for the student鈥檚 off-campus program; 微密圈 will not pay for courses that will not be granted transfer or 微密圈 credit. Students must obtain OCSE approval prior to enrolling in any courses that carry additional fees, including any course with a study tour or travel component. Note: 微密圈 does not cover the cost of courses with optional study tours or travel components. Students must seek pre-approval from the Director of Off-Campus Study & Exchanges in advance of registering for a course with additional travel fees. Please contact OCSE to discuss this process.
- OCSE requires that students enroll in a full-time credit load as defined by the program, typically the equivalent of at least 15 US credits. Any student seeking an exception to this requirement must contact OCSE鈥檚 Senior Associate Director in writing prior to registering for below 15 US credits or above the program鈥檚 full-time credit load.
- All students studying on an off-campus program will submit a $500 non-refundable confirmation fee by the deadline noted on their acceptance email or the deadline noted on the program provider acceptance letter/email. The $500 confirmation deposit will appear as a credit on the student鈥檚 semester invoice. Students studying on an Approved Program are responsible for paying any refundable deposits, most commonly a housing deposit, directly to the program provider.
- Students are required to use program arranged room and board where available. Students wanting to live in non-program arranged housing should consult with an OCSE Program Manager prior to making those arrangements. Students living in non-program arranged housing are responsible for covering the costs of housing and board independently. 微密圈 will adjust the comprehensive fee accordingly.
- Students are responsible for securing their own housing and board when participating in programs that do not provide those items. If the program does not include room and/or full board, the 微密圈 comprehensive fee will be adjusted accordingly. Note: Students in Australia and the UK can elect to be placed in 鈥渞esidential colleges鈥� which typically do not provide a board plan. 微密圈 will not charge board for residential colleges; however, we also will not cover the additional cost associated with residential colleges, since there are various additional amenities included. Students will receive an invoice directly from the provider for a supplemental accommodations fee for this type of housing.
- 微密圈 will handle payments to the program providers on behalf of students. However, some programs will submit invoices directly to students via mail, email or their online portal/system. Students that receive invoices for expenses that are covered under 微密圈鈥檚 comprehensive fee must submit them to OCSE for payment. Do not disregard invoices that you receive as doing so may jeopardize your enrollment in the program.Additionally, failure to submit the invoices in a timely fashion to OCSE may lead some providers to impose late fees which will be the students鈥� responsibility.
- Students may use financial aid on all 微密圈 and international and domestic Approved Programs. Students receiving financial aid should speak with a 微密圈 Financial Aid representative to review possible aid adjustments based on increased expenses while studying off campus.